Onboard learning experiences

Contents

APSLearn is used to house learning experiences for APS People and agencies to access. Depending on the learning experience, it may be made visible to: 

When onboarding learning experiences, the relevant line area from the APS Academy will be able to discuss which avenue(s) will be most suitable.

Helpful information before getting started

Below are some resources that should be helpful for your future planning for, and development of quality learning experiences. We use these guides to help review the quality of our learning experiences. It is the expectation that other agencies also strive for quality learning experiences by using these guides: 

Considerations

  • Are you a member of the L&D Community of Practice (Note: you will need a GovTeams account)
  • If the APS Academy will be maintaining this learning experience in the future, please consider using the same authoring application. Contact us for more information.  
  • Is the learning experience related to an APS Craft, Profession, workforce capability or is this a new emerging domain? 
  • What is your budget? Will it be created in-house? What authoring applications do you have access to within your agency? Ensure to contact your L&D and Communications team. 
  • Will the final file output be compatible with our systems? 
    • File Size: General maximum file size of 400MB. 
    • eLearnings: SCORM v1.2/AICC or xAPI. You can choose to have one or many SCORMS to break up lessons. 
    • Video: either need MP4 file or link (Vimeo and YouTube is supported) 
    • Image: Try and go for a ratio of 16:9 (landscape) 
  • What do you hope for the learning experience journey and system configuration? What will be the delivery method? What kind of activities does the learner need to undertake? Are any mandatory or have pre-requites? What do they need to do to be completed? 
  • Suggest visiting APSLearn and looking at a variety of different configurations, such as: 
  • In our learning platform we evaluate each learning experience. It is aligned with - The APS Learning Evaluation Framework and Handbook. Will this evaluation form be sufficient for your purposes? Please Contact Us if you require additional evaluation measures. 

Start creating

Please ensure to refer to the APS Learning Design Manual throughout every stage of this process and use Learning Quality Framework SharePoint site for additional resources. 

Considerations

  • Is your learning experience files compatible with the APS Academy system? Do you have access to the raw and final files which the learning designer is using to create this learning experience? 
  • Who is user testing your learning experience? Is it the final end target audience? 
  • Are you documenting changes along the way? For example, updating a word document to reflect eLearn changes may help creating an accessible version alternative at the same time.
  • Are you completing the APS Academy Share Forms so you are clear what you are creating and saving time when submitting your learning experience to the APS Academy? 

If you are in doubt and need further assistance, Contact Us now before investing too much effort. 

Review for success

Considerations

Final touches before publishing

Agency contact us to send the files

  • Contact us and ensure to have all your documentation aligned. 
  • Opportunity to clarify requirements, scope and possible options (especially if in the stages of design).  
  • Providing a list of names who need to be involved in this process – will need name, email and GovTeams email.  

APS Academy - creates a GovTeams channel to share files

  • Agency will be given an access to private channel in GovTeams to upload the L&D solutions files. 
  • Please upload files under the ‘File’ tab and see ‘Posts’ for conversation. 
  • When naming the files, please ensure to follow the naming convention as per the APS Learning Design Manual - Naming and version conventions. 

Agency notifies us once all files are uploaded into GovTeams

  • Upload all files into GovTeams and notify us. 
  • Remember, when uploading files in MS Teams, no one can access the files unless you decide to share with others. 

APS Academy review files

  • If everything meets the requirements, APS Academy uploads the relevant files to APSLearn. 
    • This step may repeat – especially if a solution is in design and requires reviewing/testing prior.  
    • This can take a minimum 10 days per request.  
  • Once we have all the complete files and documents we need, the learning experience is uploaded into APSLearn. From the time these decisions are made it can take a minimum of 10 days per request. 
  • Prepare final promotion artefacts. 

Agency reviews the learning experience in APSLearn

  • The Agency will have the chance to review and test before being published to others. Reconfirm the list of names who need to have access. See the APS Learning Design Manual for information relating to your testing scenario. 
  • Let us know everything is ok or whether any updates or changes are required. 
  • This step may repeat – especially if a solution is in design and requires reviewing/testing prior.  

Considerations

  • Does this learning experience need to be promoted? Some options include tapping into our newsletters 'MyAcademy', and account managers packs (which are shared with all large agency L&D team contacts).  
  • Do you have a GovTeams account? We use this channel to share learning experiences.

Ready, Set, Publish

  • We publish. In some instances, we can schedule a date or time for this learning experience to go live. 
  • Once published all parties are notified.  

Remember

  • If published on APSLearn: people will now be ready to start commencing the training.  
  • If part of the Learning Bank: other participating agencies will now be able to view the learning experience and submit a request for reuse. APSC will upload the learning experience files into GovTeams for other agencies to download the files to reuse it in their ecosystem. 
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